How do I write proposals faster without starting from scratch?
Write your prices down once, then draft each new proposal from your call notes and a few of your best past proposals, in the hour after the call. An AI chatbot can do the first draft from those three things, while the pricing judgement and the final read stay with you.
The call went well. The client is keen. The proposal goes out days later, written from scratch on a Sunday, and by then the client has other quotes in hand and has half forgotten why they liked you. A proposal that sits is a quote that sits, and it loses the same way.
Most of the time goes on two things: working out the price again, because it lives in your head, and rewriting the sections you wrote last time. Both are slow, and both feel like real work while you are doing them. Neither needs to happen more than once.
Start with a price page: what each thing you sell costs, what a day of each person's time costs, and what is always extra. For most owners this is the part that has never been written down, and writing it is most of the work. Once it exists, anyone in the business can price a standard job the way you would.
Then pick a few past proposals that won and read like you. Those are the shape. After each call, your notes, the price page and those examples go into an AI chatbot, and it drafts the proposal in your structure and your voice. The free version of ChatGPT can do this. Leave out anything about the client they would not want shared. You read the draft, change what needs changing, and send it while the call is still fresh.
The judgement stays yours: the scope, the price and whether to take the work at all. What goes is the blank page, and the day it used to take to get past it.
A Three Fixes report looks at how proposals get written in your business today and writes the steps and the words to draft the next one from the last one, while the call is still fresh.
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